Renting A Professional Multifunction Printer Has Never Been Easier

Printer rentals have never been more accessible. Automated Business Products in Colorado understands that you are always on the go. If you live in Colorado or you are visiting for an event, we want to make sure that you have all your office technologies with you. Renting a professional multifunction printer from us has never been this easy whether you are here for a couple of days or a couple of weeks.

Automated Business Products has got you covered with our amazing Kyocera, and Xerox. Automated Business Products (ABP) has been locally owned and operated since 2005, at which time, we purchased the 23-year-old Panasonic Digital Document Company branch in Denver. ABP provides three critical components to our customers.

It is essential to have Transparency throughout the process in your selection, leasing, and contracts. Transparency is a quality that you will not find with any of our competitors. Second, we are passionate about customer service. If you are not happy, we are not satisfied. We back this promise up with the most reliable customer satisfaction guarantees in this industry.

Xerox Printer Rental Options

Firstly, Xerox is a widely know product within the multifunction printer industry. They are often known for their fantastic color printing abilities. Xerox is a high-end technology manufacturer that focuses on printers, copiers, and production equipment. Unlike other companies that have their hands in many industries, Xerox specializes in document solutions.

Ultimately, he gives Xerox the ability to focus their efforts where it matters most in the industry. Xerox has some critical highlights in their technology to sway buyers towards their products. ConnectKey is their software that encapsulates all Xerox does to help business. As a part of all their products, it offers a way to streamline workflows, have benchmark security, be more energy-efficient, and link to a company’s cloud-based systems.

However, the most impressive aspect is ConnectKey’s intuitive tablet-like interface. It allows users an almost infinite amount of easy-to-use features that are tailored to every business need.

Xerox AltaLink

Their AltaLink Color Products are some of the best machines around for almost every task. For any full-sized workspace, Xerox’s AltaLink Multifunction Printers and Copiers are the natural choice. This line of A3 printers is Xerox’s flagship line aimed at helping all businesses improve efficiency with dependability. As A3 machines, their modular support allows for a multitude of paper sizes and finishing options.

Furthermore, the Xerox printers are meant to be an office’s daily driver, and it’s common to have multiple in a workspace. Xerox has brought “easy” new meaning when it comes to using the printers in any scope. Their ConnectKey technology and intuitive touch screens allow individuals to use the Xerox copiers like their smartphones and from their smartphones.

However, the pictured line is Xerox’s AltaLink Color multifunction printers and copiers. These are fitting for workgroups who frequently print in both color and monochrome. Find out more about Xerox Alta Link rentals here!

Kyocera Printer Rental Options

Automated Business Products is a highly respected and proud Kyocera dealer. Kyocera is an industry leader in creating quality, powerful, and efficient copiers. Ultimately, their top priority is being a “Customer First” company. With that, they are consistently innovating the industry to create faster workflows to help any individual and business. They have pioneered the development of business applications that set the standard in document workflow customization. 

These applications are just one of their defining features. The apps allow incredible customization and speed in many facets of the business. Kyocera Color Multifunction system is a colorful and powerful way to communicate with your clients. High powered production and color communications have never been more accessible.

Offering second to none reliability and long last consumables help increase the quality of output without compromising your bottom line. Their ECOSYS and TASKalfa machines are going to be your best bet for a versatile multifunction printer.

Ask us today which machine is going to be the best printer rental for you!


6 Important Copier Leasing Tips

In today’s day and age, what is known as a “copier” has become much more than a copier. These machines today are commonly referred to as Multifunction Printers (MFP’s). We assure you that these machines do much more than make copies. Standard functionalities of these devices are printing, scanning, copying, and faxing, to name a few simple. An MFP is a gatekeeper to optimize business workflow. Without having the right solutions in place, a business can be victim to much more than just day to day frustration. In the end, it can affect the core of your business’s practices, and ultimately the bottom line.

We have been in the office technologies business for over 15 years. Within that period, we have noticed some critical factors leading to misplaced equipment. Here are our top tips to help guide you into your next copier lease with us.


1. Printing Volume for a copier lease

When looking to lease a copier, it is essential to know your business’s expected volume. The different types of media (paper) that you are going to want the machine to be able to handle. Various Multifunction printers are designed for specific volume and usage levels. Ultimately, you don’t want to run 6,000 pages through a machine that is designed to handle 60,000 pages a month. Just as much as you don’t want a device that is doing 100,000 pages per month when it is designed for 10,000 a month. Situations like these can affect the performance of the machine you acquire, as well as the required maintenance of the device.

First, you must estimate how much you are planning on printing currently and look into machines that are recommended for your Average Monthly Page Volume (AMPV). The right tool for your business is generally close to the middle of your monthly volume. This can be found within the manufacture’s recommendations. The ratings that are provided by the manufactures of the machines are based on 8.5’’ x 11’’ (letter) media size. Any media larger than the manufacture recommendation should be counted as two pages. It is important to remember that more substantial media sizes also can contribute to faster wear of the machine. If you are planning to run large media volumes or massive stocks, to be safe, you may want to be in the lower 33% of the recommended manufacture volumes.

2. Monthly Duty Cycle vs. Recommended Average Monthly Print Volume for a copier lease

Secondly, the duty cycle of a machine is not indicated by the monthly volume that a specific device was designed to run. However, it is an indication of the production capabilities of the Multifunction Printer. The Duty Cycle of a machine is a formula that calculates how many pieces of paper the device would be capable of running. Should it run 24/7 with limited breaks to add increased volumes of paper and the occasional paper jam? It is very important that your print volume is not anywhere near the duty cycle volume of the machine. This level of work on the device is not expected to be achieved on a regular basis.

3. Faster Isn’t Always Better with a copier lease

Thirdly, it’s a common misconception for customers to assume that a faster machine can handle more volume. However, there are many fast machines (46-56 pages/minute) that are designed to run well under 11,000 pages/month. This class of device is usually described as an “A4” machine. They do not support media sizes of 11’’ x 17’’. With that said, they have their niche, but if you are looking for a machine that is going to be able to handle larger paper sizes. You are going to want to look for a device with more advanced functionalities. Just because a proposed machine is faster, doesn’t mean it’s the machine for you.

4. Color Output

Furthermore, if you need to have a machine that can match colors or run more substantial paper stocks, you will most likely need to investigate Light Production machines, and not into business color devices. 

Ultimately, Business Color Devices can produce an awesome color image. However, they do have their limitations. Simply just adding a Fiery to a business color machine will not make it perform like a Light Production MFP. Devices that are apart of the Light Production Tier are designed to be able to handle: collateral, print shop, high volume, specialty paper, advanced finishing options, and much more depending on the machine.

Optimizing color output can become a daunting task quickly! So, if you are still unsure of what you need, it is always best to bring the types of media you will be using, as well as job samples to run on our showroom devices before you think about buying the machine. Additionally, don’t overspend on a Light Production MFP if you are a business that prints internal documents, or even color images that don’t need to be color-matched.

5. Leasing Terms

Additionally, when thinking about leasing a machine for a longer term to lower your monthly payment. It is essential to consider where the device will be living.

Simply put, in multi-user or even dirty environments, we recommend a 36-month term or even a 48 a month term. After 48 months with a machine in these environments, you will likely see an increase in service needs as the device continues to be pushed past its limits.

If you stick to a print volume in the mid-range of the machines AMPV (see #1) and the device is in a controlled environment (like a traditional office environment), you can feel more comfortable leasing for 60 months.

6. Solutions Compatibility

In conclusion, copier leasing in today’s world isn’t just a copier, as we mentioned earlier. A Multifunction Printer can be fantastic too to integrate with your business. It is providing document workflow applications that will help to improve your companies core processes. Do you want print governance, departmental cost tracking, intelligent scanning, or other document solutions integrated with your machine? It is crucial to think about your current or future for document workflow and applications. Ensure that your new MFP is compatible with your organization.

It is incredible how spending the extra time in the beginning before you sign for a new copier lease can impact you in the long run. This will help to ensure that your new device and your organization are a good fit for each other. As well as ensuring that you are getting the best price, increase your productivity, and lessen the needs for maintenance down the road.

Are you still not sure what Multifunction Printer is right for your organization? No problem! Contact us, and one of our experienced representatives can perform a free analysis of your current situation. You will receive a FREE report with our recommendations for print volume and cost analysis, as well as efficiency and paperless opportunities! Contact us today!

Xerox AltaLink C60

Xerox has always been a company of product perfection and customer excellence. Throughout their various product lines, nothing compares to the new AltaLink C60. This printer allows users of multiple industries to complete office tasks in a timely and productive manner. Efficiency in the workplace is key to success, which is why the features of the AltaLink C60 leave other products in its shadow. The Xerox Color C60 allows for professional image quality, and extreme flexibility to recognize seamless growth with your business. This machine is the one-stop-shop to help boost productivity in any business environment.

Like all business tools, having a multi-functioning machine will allow for the completion of various tasks simultaneously in a seamless manner. With speeds up too 60/70 ppm color and 65/75 ppm black-and-white wait times become an obstacle of the past. The addition of a Single-pass Scanner allows for up to 200 images per minute (ipm). This device is equipped with a Resolution of 2400 x 2400 dpi, and efficient Xerox® Emulsion Aggregation (EA) Toner with ultra-low melt technology. You can be assured of seamless use and increased productivity.

The Xerox Color C60 allows you to print, copy, fax (optional), and scan – including scan and print with PC, USB or email. It can even print from virtually any smartphone or tablet. The Xerox Color C60 allows you to print, copy, fax (optional), and scan – including scan and print with PC, USB or email. It can even print from virtually any smartphone or tablet. This machine is guaranteed to deliver astonishing results every time without hesitation, all by simplifying the process of capturing, editing, and storing documents. The Xerox C60 provides all of the tools you need to get quality work done more efficiently.

Capturing real productivity with true multitasking allows for seamless task integration — Scan, print, copy, fax (optional) or route files, all at once. Preview scans and fax images on-screen and avoid mistakes. Saving time and steps make the difference with an extensive to-do list. Email lists, store on-board, send to a PC, server, USB, or fax. Create a searchable PDF in a straightforward step. Tying this machine together is seamless cloud integration. Xerox ConnectKey for DocuShare allows users to scan files directly into Xerox DocuShare folders. Additionally, you can go beyond necessary file storage and PDF creation by automatically converting documents to intelligent, structured data with easy file naming and routing tools. The Xerox C60 Color introduces state of the art technology to better your business productivity and efficiency.

Kyocera Document Solutions – How do you choose the most secure cloud services?

Everything You Need to Know to Make the Best Decision

When it comes to guaranteeing security, there is one fundamental question that must be considered: Private, on-site options or public, off-site solutions? The public cloud can be defined as a computing service offered by a third-party provider over the open Internet, whereas private cloud utilizes a private IT infrastructure and is used solely by one organization. While the service may be very similar in that the end product offers one, uniform way of working, there are substantial differences between them.

Particularly with regards to security, it is vital to evaluate which solution best fits the demands of your organization. With such a substantial risk at stake when considering indispensable business data and information, never mind that of your clients, there is no room to cut corners.

KYOCERA Document Solutions outlines the key factors which you should consider when deciding between public or private cloud solutions…

Existing Cloud Service Technology

You may find that it’s easy to forget that Cloud services do not operate alone. Instead, they link up and tie in with other systems whether they are hardware, such as multi-functional devices in the office, or software, like Enterprise Content Management or, the more modern alternative, Content Services.

There are various tools, including KYOCERA Fleet Services, which provide a connection between these products and the Cloud, but making sure they do so securely is essential. With on-site solutions, it is far easier to achieve, given that many of the risks of passing through public servers are avoided. It does not mean that it is impossible to have a secure off-site provision.

Current Legislation on Cloud Services

When investigating this topic, it is worth consulting current legislation. Every company is impacted by the rules of the European Union’s General Data Protection Regulation and often different industries, such as financial services or defense, have specific legal requirements in terms of protection of data and information. For them, this question is not even up for debate.

Beyond even the legal requirements, there may also be industry standards which are expected to be met, as is often the case in banking where local print spooling features are required to enable a secure connection. Failure to comply with these expected levels of security can pose a significant risk to the organization, mainly if the worst were to happen.

What is your Budget?

When planning an IT security strategy, bear in mind just how much your company has to invest. Cloud-based business models often look to spread costs over a lengthy period, which allows firms to acquire technology without spending in one lump sum. This better suits many small and medium-sized companies.

In this way, off-site options provide a much more scalable and flexible solution to the market. Whereas on-site solutions require a more substantial initial investment in order to ensure server provision, off-site products are available freely online, and maybe the most suitable option for smaller organizations.

Hybrid systems, as an alternative?

Hybrid solutions are now beginning to provide an alternative. They operate by mixing both on-site and off-site servers to connect with other solutions securely while also accessing remote services such as infrastructure for Internet of Things devices.

A mix of the two also helps to enable firms to make a transition towards cloud computing. It is a risky and costly step to transfer an entire server and all of the infrastructure that comes with it, but hybrid options allow this move to happen strategically with different phases and stages. This ensures that the organization can get the best out of the new technology without opening themselves up to risks.

The growth of hybrid cloud has been fueled by offers from the likes of Azure Stack. As they become more available, prices will drop, and the quality of service is bound to improve, but already they are showing apparent efficiencies in making product features, which previously required more substantial investment, available to a broader market.

The reality is that the market is evenly split in terms of both on-site and off-site products. Without one clear winner in terms of security or product quality, it is up to each business to come to their own decision as to which is their higher priority and how it aligns with their investment budget.
In years to come, hybrid solutions may become a clear winner. As with all new technology, some are reluctant to dip their toes into hybrid until the security measures have been clearly demonstrated, but initial results suggest that, with work, it could be the best of both worlds.

Investing in the cloud is inevitable for any company wishing to remain competitive and gain further efficiencies. What requires thought and consideration in doing so is the security of the solutions that they choose. Even in the hunt for productivity, no organization can afford to put the safety of their confidential information at risk.

Kyocera Document Solutions – Print Challenges in Modern Schools

Is paper dead?

As mobile devices seem to be surgically attached to the palms of children these days, it follows that schools and colleges are increasingly looking to offer mobile printing solutions. After all, today’s youngsters are more tech-savvy than ever before, and there’s no better way to ensure they remain interested in school than allowing them to use their ever-present mobile tech.

Indeed, one of the most significant developments in the education sector in the last few years has been the rise in student mobility, which has had an impact on print in the education sector. Students, who bring their smartphones and tablets into classrooms, access, manage and share many of their documents and information through these digital devices, reducing the need – and volume – for hard copy prints.

That said, despite the increase in personal technology, print services are still hugely valuable in schools. Coursework and projects are still required to be submitted in hard copy format, while certain classes can be supported by specialized print, including new technologies such as 3D printing.

Matching Expectations

As a result, the education sector has to ensure that school print technology matches their ever-growing expectations. Yes, schools and colleges need reliable printers that print high-quality documents for coursework and displays, which can also deal with high print volumes, as well as offering great value in the long-term. But print education print also has to be exciting and appeal to users if they are to make the most out of the technology in front of them.

Connectivity is one way of doing just that. Options, such as wireless print, printing directly from USB and cloud-based applications such as AirPrint and Cloud Print – including KYOCERA’s private cloud print solution – enable teachers and pupils to work from different devices; the devices that they cherish and use so much.

KYOCERA’s research tells us that 45% of students think better computers are needed in their schools, which does suggest that the Bring Your Device (BYOD) trend has legs – awkward teenagers can’t complain if they’re using their own devices!!

App Cultures

A recent RM Education survey highlights the growing BYOD trend in schools as 29% of UK secondary schools have opted for some form of BYOD, and the number considering adopting this policy rose from 22% in 2014 to 26% this year. As BYOD grows, so too may demand app-based print and document solutions – for both pupils and teachers. Targeted apps that streamline workflows, such as KYOCERA’s teaching assistant, are proving popular as they save teachers time, which can then be spent with their students, while the KYOCERA Mobile Print App is a very handy tool.

At the end of the day, schools can benefit from being able to access documents on the go, from any device. They also want more effortless functionality and easy-to-use tools – which BYOD offers only when connected to the correct infrastructure. Get that right, and the toughest of tough audiences will be happy – and embrace the functions made available to them.

Kyocera Document Solutions – Is Print A Security Threat?

Last year’s high profile data breaches at the likes of Talk Talk and Vodafone show just how important it is for organizations of all sizes to protect data. At the same time, multi-function printers (MFPs) have become valuable assets in the workplace environment. But are they a security risk? Could the next headline-making data breach happen because of a poorly protected MFP? The answer is yes, which means IT departments must take steps to improve print security around MFPs.

Is print a costly oversight?

The good people at Quocirca research reckon that enterprises place a low priority on print security, despite over 60% admitting that they have experienced a print-related data breach. Those breaches can be costly too – in the UK the Ponemon Institute estimates that in 2013, the average organizational cost to a business suffering a data breach was £2.04m, up from £1.75m in the previous year.

As the lines between personal and professional use of technology blur, adequate data security has never been more needed. Most businesses will safeguard their laptops, smartphones, and tablets from external and internal threats, but few pay the same strategic attention to protecting the print environment. That same Quocirca study highlighted that over 75% of enterprises surveyed said that print is critical or very important to their business activities.

Sophisticated Data Sponges

As today’s MFPs have evolved to become sophisticated document capture and processing hubs – they have also become data sponges. They have built-in network connectivity, hard disk, and memory storage, so exhibit many of the same security vulnerabilities as any networked device. Plus, to make matters worse, more users are sharing centralized MFP devices.

Yet, Quocirca’s study revealed that just 22% place a high priority on securing their print infrastructure. While the financial and professional services sector considers print security a much more top priority, counterparts in the retail, manufacturing and the public sectors lag way behind.

Securing the Print Environment

After all of that negativity, it’s time for some good news! It’s straightforward for organizations to look after print security. Here are a few of the more common ways:

User authentication. The most insecure MFP is one that allows anonymous usage. User authentication via pin code, smart card, or even Bond-Esque bio-metrics ensures only those who should see a document can print it out – no longer will potentially sensitive documents be left in a paper tray. It saves money too on duplicated print!

Data encryption. MFPs contain hard drives that cache scanned document images and printed documents. As a result, data encryption should be used to protect sensitive information.

 KYOCERA Cloud Print. A security print solution provides a secure way to print via Cloud services such as Google Cloud Print. Through integrating with user authentication solutions such as PaperCut, Equitrac, and Safecom, Cloud Print enables both user authentication and single sign-on, meaning users can print from their Google Docs and Apps via the Cloud to any KYOCERA HyPAS enabled device quickly and securely.

By employing a few simple security measures, organizations can ensure they don’t end up becoming the next victim of a high-profile data breach – and the subject of the wrong kind of news headlines.

Kyocera Gives Back – BRASS

Since Kyocera’s inception in 1959, its Corporate Social Responsibility (CSR) has been a vital part of the KYOCERA DNA, which is why they regularly donate devices to support charities close to the communities they call home. Their latest donation to a fantastic organization comes in the form of a brand new ECOSYS M6035cidn printer. They have chosen to donate this machine to Bolton’s Befriending Refugee and Asylum Seeker Service (BRASS).

BRASS is a non-religious organization run by dedicated volunteers to address the lack of support for refugees and asylum seekers entering Bolton. This organization offers free specialized advice on immigration, asylum, job searching, citizenship, and legal rights to masses of people coming to Bolton. Also, BRASS runs a variety of services to teach English, cultural rights and responsibilities, better transition refugees to UK life, and aid in any other area refugees may need help in. BRASS works closely with similar organizations, such as the British Red Cross and Refugee Action.

The ECOSYS M6035cidn printer will replace BRASS’s previous device which, although initially able to support the organization, quickly became overpowered and ineffective as the organization – and its printing needs – grew. The new equipment will be used by the organization’s staff, as well as a much wider group of volunteers, student teachers and visitors, to support the organization’s many activities.

Brass now has three satellite projects, none of which have a printer available to them.

“Having a printer at our disposal will save us time as well as being available for our volunteers, student teachers, and service users.”

The donation of a brand-new printer will not only be a massive support to BRASS in the years to come, but it will also save the organization money that can be better spent addressing refugee needs in Bolton.

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