Kyocera Document Solutions – How do you choose the most secure cloud services?

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Everything You Need to Know to Make the Best Decision

When it comes to guaranteeing security, there is one fundamental question that must be considered: Private, on-site options or public, off-site solutions? The public cloud can be defined as a computing service offered by a third-party provider over the open Internet, whereas private cloud utilizes a private IT infrastructure and is used solely by one organization. While the service may be very similar in that the end product offers one, uniform way of working, there are substantial differences between them.

Particularly with regards to security, it is vital to evaluate which solution best fits the demands of your organization. With such a substantial risk at stake when considering indispensable business data and information, never mind that of your clients, there is no room to cut corners.

KYOCERA Document Solutions outlines the key factors which you should consider when deciding between public or private cloud solutions…

Existing Cloud Service Technology

You may find that it’s easy to forget that Cloud services do not operate alone. Instead, they link up and tie in with other systems whether they are hardware, such as multi-functional devices in the office, or software, like Enterprise Content Management or, the more modern alternative, Content Services.

There are various tools, including KYOCERA Fleet Services, which provide a connection between these products and the Cloud, but making sure they do so securely is essential. With on-site solutions, it is far easier to achieve, given that many of the risks of passing through public servers are avoided. It does not mean that it is impossible to have a secure off-site provision.

Current Legislation on Cloud Services

When investigating this topic, it is worth consulting current legislation. Every company is impacted by the rules of the European Union’s General Data Protection Regulation and often different industries, such as financial services or defense, have specific legal requirements in terms of protection of data and information. For them, this question is not even up for debate.

Beyond even the legal requirements, there may also be industry standards which are expected to be met, as is often the case in banking where local print spooling features are required to enable a secure connection. Failure to comply with these expected levels of security can pose a significant risk to the organization, mainly if the worst were to happen.

What is your Budget?

When planning an IT security strategy, bear in mind just how much your company has to invest. Cloud-based business models often look to spread costs over a lengthy period, which allows firms to acquire technology without spending in one lump sum. This better suits many small and medium-sized companies.

In this way, off-site options provide a much more scalable and flexible solution to the market. Whereas on-site solutions require a more substantial initial investment in order to ensure server provision, off-site products are available freely online, and maybe the most suitable option for smaller organizations.

Hybrid systems, as an alternative?

Hybrid solutions are now beginning to provide an alternative. They operate by mixing both on-site and off-site servers to connect with other solutions securely while also accessing remote services such as infrastructure for Internet of Things devices.

A mix of the two also helps to enable firms to make a transition towards cloud computing. It is a risky and costly step to transfer an entire server and all of the infrastructure that comes with it, but hybrid options allow this move to happen strategically with different phases and stages. This ensures that the organization can get the best out of the new technology without opening themselves up to risks.

The growth of hybrid cloud has been fueled by offers from the likes of Azure Stack. As they become more available, prices will drop, and the quality of service is bound to improve, but already they are showing apparent efficiencies in making product features, which previously required more substantial investment, available to a broader market.

The reality is that the market is evenly split in terms of both on-site and off-site products. Without one clear winner in terms of security or product quality, it is up to each business to come to their own decision as to which is their higher priority and how it aligns with their investment budget.
In years to come, hybrid solutions may become a clear winner. As with all new technology, some are reluctant to dip their toes into hybrid until the security measures have been clearly demonstrated, but initial results suggest that, with work, it could be the best of both worlds.

Investing in the cloud is inevitable for any company wishing to remain competitive and gain further efficiencies. What requires thought and consideration in doing so is the security of the solutions that they choose. Even in the hunt for productivity, no organization can afford to put the safety of their confidential information at risk.

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